Royal 4's Financial Module - R4
The R4 financial software application is a fully integrated Enterprise Resource Planning system (ERP) and part of a complete supply chain solution with WISE and the Web based products. R4 gives you choices with complete financial, distribution, manufacturing, planning, utilities and a report writer (Crystal Reports). All modules and utilities were written and developed by Royal 4 Systems, in a fourth Generation Language (4GL), within a RAD Environment and utilizes a powerful embedded relational database (RDBMS), which is supplied with the package.
The R4 solution operates in a truly open environment, within various operating systems such as Windows (XP, Win 7, Vista) and different flavors of Unix (Aix, SCO, HP-UX, Linux, etc. ). The application runs on any popular hardware platform, which includes AS400, DELL, HP, SUN, Unisys, Gateway, etc.
For manufacturers and distributors, R4 delivers a multi-entity, multi-currency and multi-lingual enterprise resource planning system. This system fully integrates financial management with operations management and provides support for inventory controls, materials management, manufacturing, warehousing and project accounting. At the base of the financial modules is a flexible security and internal control system that helps organizations meet critical new compliance regulations such as Sarbanes-Oxley.
R4's enterprise resource planning systems incorporate financials that add to a company's competitive advantage by streamlining financial processes and reducing costs, increasing accuracy of financial data and providing better oversight of expenses and cash flow. As a manufacturer or distributor, your needs are focused on individual customer requirements and the ability to respond to volatile customer demands with a variety of products in a very competitive environment.
In a warehousing environment you need to control the movement of product in an accurate and efficient manner. Vendor information is critical in order to determine best available price, on time delivery, quality merchandise, and reliability. R4's financial suite of modules (General Ledger, Accounts Payable, Accounts Receivable and Project Accounting), ensures that all these needs are met. Fixed Assets and Payroll are additional financial suite offerings.
The General Ledger (GL) module of R4 has a multi-company, multi-entity, multi-currency and multi-lingual capability. Besides a chart of accounts, R4 also offers a unique entity table that allows definition of company codes, divisions, branches, cost centers, or in some cases product lines.
Accounting periods can be defined as calendar or fiscal periods, depending on company policy; soft closing of month-ends permit 24 accounting periods to be left open, before year-end processing is done. The R4 GL module is integrated with various financial, distribution and manufacturing modules. Transactions created by these various modules, generate journal entries that are interfaced to the General Ledger module. Additionally, excel uploads, regular, reversing, recurring and automatic distribution journal entries are all possible within the GL module. The GL module also supports company designed financial statements, comparative actual versus budget statements and variable budgeting with import and export functionality between spreadsheet and budget files. Crystal Reports (on board report writer) allows direct exports of financials to Microsoft's Excel.
Completely integrated with G/L, P/O and Project Accounting modules, the R4 A/P module features extended capabilities such as, voucher processing and management, vendor performance analysis, multiple-entity account distributions, parameter generated check runs, manual disbursements, hand-typed check recording and debit/credit memo issuances. Also included is cost capture by project, reconciliation of cashed checks, outstanding checklist printing, daily cash analysis tools and 1099 data capture. Working in conjunction with the PO module, vouchers are generated after the three-way matching of PO, receiving and vendor invoice processing is completed.
The Accounts Payable module of R4 is designed to provide the management tools to help give you the maximum control over your payables. Cash analysis reporting provides management with the ability to track daily bank activity and maintain proper cash float levels. Effective reports such as voucher and check registers, AP Distribution, AP Aging and AP Management Summary support an accounting department's efforts during month-end closings.
R4's Accounts Receivable
R4's Accounts Receivable module (AR) is designed to provide management with the tools to effectively manage a company's customer base. It is integrated with other financial and distribution modules and is responsible for accumulating billing and credit activity by customer. In addition, all payments made by customers are applied to open receivables, which helps in the management of a customer's credit availability, a major component of the order processing cycle.
The AR module is also responsible for charge-back recording and tracking, commission set-up and calculation, allowance and rebate management and creation of credit management parameters. A robust cash application function uses batch control and is designed for faster payment and deduction application. Sales commissions are calculated as a percent of sales or gross profit, commissions are considered earned and subject to payout at the time of A/R collections or at the end of the month following the sale. Daily and month-end reports such as sales and payment journals, AR Distribution, AR Aging, AR Management Summary and Commission Report support an accounting department's efforts during month-end closings.
R4's fixed asset module (FA) offering integrates with the GL module to interface monthly book depreciation or amortization entries. Additionally, the FA module was designed to calculate both book and tax depreciation (federal and state). The FA module supports multiple depreciation methods (straight-line, DDB, DB, sum of the years, AMT, etc. ) and multiple books (Internal, Federal, State, AMT).
Effective reports reflect asset additions and retirements, depreciation taken monthly and YTD, depreciation projections for budgeting purposes and net asset value reporting. In addition to fixed assets, prepaid expenses, long-term deferrals, or any intangible asset requiring monthly amortization can be maintained on the FA module.