ROYAL 4 SYSTEMS W4PS

W4PS is a powerful, suite of tightly integrated modules that can be configured to your agency’s initiative. WISE can help Police and Sheriff Departments with the main challenges faced by Public Safety Organizations everywhere, including:
• Difficulty in generating necessary reports
• Personal equipment being manually tracked
• Errors: Paperwork lost, misfiled, or not properly updated
• Time consumed when equipment is issued out and returned
• Inability to access info about equipment issued outside the dept.
• Manual transactions with paper documents pulled, filed, and entered into spreadsheets

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WISE 4PS TRACKS EQUIPMENT AND INVENTORY

Police and Sheriff work with the community to protect life and property through proactive problem solving, fair and equitable law enforcement, and effective use of available resources. Many departments find the challenge of tracking and managing thousands of items-everything from inventory on hand, inventory costs, lifecycles, disposition of inventory. Further, assets that are checked out-in, assigned, filed, and calibrated for required maintenance or repairs on equipment, bullet proof vests, radars, and weapons to be a severe resource drain. These are resources that could be better used in the first responder role. In many cases, logistics personnel did not have the resources to administer cycle counts or verify equipment issued out to personnel with paper-based systems.

The main challenges faced by public safety organizations everywhere:

EQUIPMENT TRACKING

Due to increasing regulations and compliance issues on fixed assets and inventory by auditors, the nations Police Departments are required to perform important physical inventory and asset audits in order to meet governance mandates. WISE allows Police and Sheriff Departments to Track Law Enforcement Equipment and Stock Inventory.

GRANT COMPLIANCE

A clear advantage to WISE is being able to provide grant compliance. Track grant awarded items, run reports for auditing purposes, and attaching pictures and documentation associated with the grant to the item all in one system with complete connectivity to agency financial systems.

ACCOUNTABILITY

Individuals become more accountable for their equipment by accurately identifying where an item should be assigned, located, and when it should be replaced or repaired. A detailed audit trail for movement of materials, supplies and assets is included.

WISE 4PS PROVIDES FOR BETTER USE OF RESOURCES

Many departments find the challenge of tracking and managing thousands of items-everything from inventory on hand, inventory costs, lifecycles, disposition of inventory. Further, assets that are checked out-in, assigned, filed, and calibrated for required maintenance or repairs on equipment, bullet proof vests, radars, and weapons to be a severe resource drain. These are resources that could be better used in the first responder role. In many cases, logistics personnel did not have the resources to administer cycle counts or verify equipment issued out to personnel with paper-based systems.

BAR CODING

Automated data entry using bar code technology.

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MATERIAL HANDLING

Manage materials and supplies to meet City, County, and State Auditor guide-lines for asset transfers and disposal.

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BETTER DATA

Greater accuracy and elimination of duplicate records.

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EQUIPMENT MAINTENANCE

Track equipment requiring calibration or replacement (radars, weapons, bullet proof vests, etc).

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END REDUNDANCY

Eliminate redundant manual systems.

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EQUIPMENT AUDITS

Regularly audit materials, supplies, assets and equipment issued to personnel.

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LOGISTICS

Increased transparency of logistics function.

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DOCUMENTATION

Attach documents or photos (e.g. repair documents) to follow an item through its repair cycle.

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SYSTEM SECURITY

Built-in data verification and system security.

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TRACK ASSETS

Providing updated information regarding the location and cost center of each item or asset.

REPORTING

Reduced time to create/produce custom reports or export data.

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MITIGATE LOSS

Reduce costs by minimizing inventory losses and unaccounted assets.

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OPTIMIZE RESOURCES

When tracing and tracking materials, supplies and assets, resources are optimized by avoiding overstock items and quickly find items that are spread out over multiple locations where stock is stored.